JOB/BID ANNOUNCEMENT

Paralegal II

Department of Public Health

Number of Positions: 1

This position is open to the public and all current city employees covered under the City's Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS: Apply on the bid site: https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en AND

1. Check the box on your profile titled "Currently employed by the City of Chicago"

2. Enter your employee ID (located on your pay stub labeled 'payee/employee number')

3. Select your correct bargaining unit

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Under supervision, functions at the senior level, providing paraprofessional legal and administrative support to attorneys, and performs related duties as required.

ESSENTIAL DUTIES

* Monitor records management and provide records storage support.

* Provide guidance on Local Records Act compliance.

* Collects and organizes information and legal documents to respond to subpoenas and requests for medical records.

* Organize and maintain electronic document libraries.

* Respond to Requests to Admit.

* Indexes and files documents for record keeping purposes.

* Manages and delivers documents, including, but not limited to legal or proprietary documents, to outside counsel, as required.

* Trains and orientates paralegal staff in office methods and procedures, as required.

* Provide general administrative support for attorneys in the Office of General Counsel

* Additional support to the Office of General Counsel as needed.

NOTE: The list of essential duties is not intended to be inclusive; there may be other duties that are essential to particular positions within the class

Location: 111 W. Washington Street, Chicago, IL 60602

Shift/Hours: Monday-Friday, 8:30-4:30

THIS POSITION IS IN THE CAREER SERVICE

Qualifications

Education, Training, and Experience

Graduation from an accredited college or university with a Bachelor's degree, and a paralegal certificate from a paralegal training program accredited by the American Bar Association, or an equivalent combination of education, training and experience

OR

Five (5) years of work experience as a legal assistant or paralegal.

OR

A Paralegal Certificate obtained from a training institution accredited by the American Bar Association (ABA), PLUS at least one (1) year of work experience as a legal assistant or paralegal.

OR

An Associate's degree from an accredited college, PLUS at least two (2) years of work experience as a legal assistant or paralegal.

OR

A Bachelor's or Master's degree from an accredited college or university, PLUS at least one (1) year of work experience as a legal assistant or paralegal

OR

A Juris Doctorate from a law school accredited by the American Bar Association (ABA)

Preference will be given to candidates possessing the following:

* Knowledge of public health practice sufficient to adhere to HIPAA standards.

* Previous experience with creating and maintaining organizational systems.

NOTE: You must provide your transcripts or diploma, professional license, or training certificates at time of processing, if applicable.

SELECTION REQUIREMENTS

This position requires applicants to complete an interview and a skills assessment as part of the interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position, based on the interview will be selected.

Residency Requirement: All employees of the City of Chicago must be actual residents of the City as outlined in 2-152-050 of the City of Chicago Municipal Code. Proof of residency will be required.

If you would like to request a reasonable accommodation due to disability or pregnancy in order to participate in the application process, please contact the City of Chicago, Department of Human Resources, at 312-744-4976 or disabilityaccommodations@cityofchicago.org. Please be prepared to provide information in support of your reasonable accommodation request.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ANY AND ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity and Military Friendly Employer

City of Chicago

Brandon Johnson, Mayor

Please note, all positions with the City of Chicago close promptly at 11:59pm Central Daylight Time (CDT). Applications for this position will be accepted until 11:59p.m. CDT on 05/18/2024. No exceptions will be made.