Who We Are: It all starts with purpose.

We are a purpose-driven nonprofit with a dynamic staff culture.

With a meaningful purpose, motivated staff, and excellent benefits, working here is sure to put (or hopefully keep!) a smile on your face. The ADA's headquarters is located just steps from Chicago's Magnificent Mile and is easily accessible by public transportation. With more than 400 colleagues, the ADA Staff are some of the most talented people in the Chicago, Washington, D.C., and Maryland areas!

We have been named as a Top Workplace by the Chicago Tribune in both 2019 and 2021 - come join our team!

Job Responsibilities:

• Provide backup support for purchase and contract requests in NetSuite and project requests in Brightwork
• Assist with monthly maintenance and contract renewals database
• Scan, load, organize and maintain all documents and file structures related to budgets, projects and contracts in the Administrative area of internal database
• Answer and direct incoming calls on main phone line
• Distribute mail
• Order and maintain office/kitchen supplies;
• Submit building maintenance and security badge requests
• Assist with meeting scheduling and vendor interactions
• Other Admin Project support

Must Have:

• Bachelor's degree, or a minimum of 5 years of administrative or academic experience in lieu of a degree
• Strong customer service, organizational and communication (oral and written) skills
• Detailed-oriented
• Self-motivated and able to work with minimal supervision
• Excellent interpersonal skills
• Ability to multi-task and prioritize
• Ability to work within a team and interact professionally with all staff levels within the organization
• Ability to handle confidential information
• Basic knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) and Microsoft Access
• Outlook scheduling experience
• Ability for overtime as needed

Nice to Have:

• Previous Association experience
• Previous experience with MS SharePoint
• Previous experience using a financial management system such as PeopleSoft or NetSuite

Just a few of the benefits offered to employees:

• Promotes Work/Life Balance
• Hybrid Work Schedule (2 days in office, 3 days remote)
• Health insurance/ dental reimbursement plan
• Ample Paid time off
• 401(k)
• Pension
• Flexible Spending Account
• Life insurance
• Tuition reimbursement
• Paid Parental Leave
• Pet Insurance
• Student Loan Refinance
• 2 days off to work at a charity event of your choice

The American Dental Association is proud to be an Equal Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. The American Dental Association is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please let us know at recruiting@ada.org.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.